TrackingDocumentation
Tracking Documentation on Accounting Transactions
While double entry accounting transactions are the heart of any accounting system, auditors and managers need the ability to dig down and determine what contracts, invoices, receipts or other backup documentation relate to a given accounting document.
An adequate accounting system should provide easy link-up between double-entry accounting transactions and the documentation that relates to the transactions. For example, expense reports and reimbursement requests often have a myriad of receipts and invoices associated with them. ?Handling contractors has similar types of backup documentation.
Ideally, the system should allow the exploration of and linkage to documentation in both directions. It should be trivial to answer questions such as:
I have this receipt/invoice from our document repository. Which accounting transactions relate to this receipt? Has the transaction been reimbursed?
Looking at this invoice, can I see the transaction where it was accrued and paid?
Show me a list of invoices that haven't been paid, with links to those invoices.
Who approved this expense or payment? Show me the email where they approved it.